Atlas uses a website consisting of www.atlastechnica.com and linked pages residing on this site (collectively, “Site”) to deliver various forms of information and services (collectively, “Services”). Atlas provides these Services in accordance with the statements made in this Policy.
Atlas understands that your privacy is important to you, and we are committed to respecting your privacy and protecting your information. This Policy applies to personally identifiable information (PII) that Atlas collects in connection with providing relevant information and assistance to you. It covers the collection and use of information from interactions you have with Atlas, and any device used to access or connect to the Site, Services, and enabling third-party systems.
This Policy summarizes the types of PII we collect, and how we use, safeguard, gain access to, and update or correct this information. Also summarized are the circumstances in which we may disclose personal information.
1. INDIVIDUAL PRIVACY RIGHTS
1.1. Right of Access and Rectification of Your PII
You have the right to access your PII that Atlas possesses and request changes. To do so, see Section 8: “CONTACT INFORMATION” to submit your request. We will make the requested changes within fifteen business days. Your identity must be verifiable via email or phone. For more information on the UK and EU candidates, please refer to section 11 of the privacy notice.
1.2 Right to Object to Processing PII
You have the right to opt out of receiving marketing communications from Atlas. You also have the right to reject the processing of your PII except where processing is required by applicable law, or, where Atlas has a need to process it and processing is permitted by applicable law. Most communications have the means to opt out defined within them. If there is no means, see Section 8: “CONTACT INFORMATION” and submit an opt-out request. You may still receive separate administrative and contractual communications regarding your relationship with Atlas.
1.3 Right Not to Provide Consent or to Withdraw Consent
Atlas may rely on your consent to collect certain PII or to use it in the way described in this Policy or in supplemental privacy statements. Where we rely on your consent, you have the right not to consent, and if you have provided consent, you have the right to withdraw your consent. The withdrawal of your consent does not affect the lawfulness of Atlas’s use of PII before you withdrew consent. Moreover, Atlas may have other bases, permitted or required by law, to preserve or continue using your PII.
1.4 Right to Be Forgotten
You may have the right to have your PII erased from Atlas’s systems. For instance, if you are no longer a customer of Atlas’s Services and there is no outstanding contractual obligation that makes it necessary for Atlas to use your PII, you may request that Atlas erase any PII about you.
1.5 Right to Restrict Processing
You may have the right to ask that Atlas restrict the use of your PII in certain circumstances, such as your belief that collection or use of the PII was not lawful, and where Atlas has a legal reason under which it is required or permitted not to erase such PII. In this circumstance, Atlas will maintain the PII in confidence and segregate it to prevent further use until Atlas is able to erase it.
1.6 Exercising Individual Rights
To exercise any of your individual rights, see Section 8: “CONTACT INFORMATION” below to submit your request. Your identity must be verifiable via email or phone.
1.7 Children’s / Minor’s Policy
Atlas Services are not directed to individuals under the age of 18, and we do not knowingly collect PII from such individuals. If we become aware that an individual under the age of 18 has provided us with PII, we will take steps to erase such information. If you become aware that an individual under the age of 18 has provided us with PII, see Section 8: “CONTACT INFORMATION” to make us aware.
2. INFORMATION WE COLLECT
We collect PII including basic contact information (see Section 2.1: “What PII May Include”), preferences regarding communication and research areas, online behavior and use of our Services. See Section 3: “HOW WE USE YOUR INFORMATION” for further details. We do not collect payment (credit or debit card) information or healthcare-related information on this Site.
2.1 Personal Information You Provide to Us
2.1.1 What PII May Include
Depending on your interactions with us your PII may include:
Your job title
Personal Email Address (for Incidents that prevent the use of your corporate email address)
Personal mobile phone number (for Incidents that prevent the use of your corporate phone number)
2.1.2 Ways in Which PII Might Be Provided to Atlas
By registering for access to our Site and Services, or a conference, summit, trade show, webinar, or free resource (which may involve third-party systems).
Submitting any form on the Site such as contact requests, asset downloads, and blog subscriptions.
When establishing a business or contractual relationship.
Contacting an Atlas employee for assistance.
Identifying yourself, beyond an anonymous inquiry, via any other means, such as in-person meeting, phone, or postal mail.Applying for a job at Atlas. For more information related to PII collected during the job application process, please refer to section 11 of the privacy notice.
Request support or assistance.
2.1.3 Data Collected Through Downloading Content Using an Atlas Service
Some content on our Site is accessible for visitors to download. In order to access certain content, you must submit a web form to let us know who you are.
2.1.4 Through Conferences and/or Events
We may collect PII from individuals interacting with Atlas at conferences, summits, trade shows, webinars, or other events in which Atlas is hosting or participating. When you permit your badge to be scanned, supply a business card, or share PII in other ways (either directly to Atlas or affiliated third parties), the PII you provide may be added to our customer relationship management system. Atlas may conduct follow-ups using this information.
2.1.5 Through Comments and Forums
Comments on Atlas blog posts, social media posts, other public forums, and chat are collected by Atlas as a form of contact, and Atlas may conduct follow-ups using this information. Be aware that whenever you publicly disclose PII online, that information could be collected and used by others. Atlas is not responsible for any action or policies of third parties that use PII that you publicly disclose on Site or Services.
2.2 Anonymous Data We Automatically Collect
2.2.1 Examples of Data We Collect
The following data may be collected when you access the Site via mobile phone, computer, tablet, or any other device:
IDs or PII for your device.
Cookies set by third-party data collection tools.
Pages visited on the Site.
Referring websites (websites linking to the Site).
Your browser version, screen resolution, and operating system.
IP address from your ISP connection or mobile carrier.
Amount of time spent on each page of the Site.
Search inquiries using a Site search function.
Heatmap showing click activity.
The Site may provide additional notices to you about the purpose and use of PII when it is collected.
2.3 Information Collected from Third Parties
Your PII may be supplemented with additional public and company information supplied by third-party vendors, which we may append or match to your record. Examples of information we may supplement include details about organizations and employees, and employee contact information (name, address, job title, telephone numbers, and email addresses).
2.4 Service Use
Data collection by Atlas employees is done through online surveys (using third-party software), email, personal interaction such as meetings, and phone calls. Access to your PII is restricted to those employees who need to know that information in order to process it and provide you with a personalized experience. These individuals are bound by confidentiality obligations and may be subject to disciplinary action, including employment termination, if they fail to meet those obligations. Event data we collect may include conference, summit, trade show, and webinar registrations.
2.5 Public Forums/Third-Party Websites
Atlas’s Site and affiliated entity websites may have public forums. Any information posted in a public forum is at your discretion. Atlas cannot prevent the public’s access to such information. If you are concerned about the privacy of information in public forums, do not post information in them. Atlas and its affiliated entities will obtain your consent before posting any information related to your identity.
Examples of public forums are:
Comments to blogs
Testimonials (textual and video)
Should you wish to have public forum information removed, see Section 8: “CONTACT INFORMATION” and submit your request including a description of the information and where it is located. Please be aware that Atlas may be unable to remove information displayed outside of our Site and/or control.
The Site contains links to third-party websites not affiliated with Atlas (i.e. LinkedIn, Twitter). Any PII disclosed on those websites is outside of Atlas’s control. We encourage you to read their privacy policies as they may differ from ours.
3. HOW WE USE YOUR INFORMATION
3.1 PII Disclosure or Sharing
Atlas and its affiliates may disclose your PII:
To the extent required by law; if we have reason to believe that disclosure will assist in investigations relating to the security and protection of our systems; or in response to search warrants, subpoenas, other judicial or administrative process, national security letters, or other demands that compel the release of PII under applicable law.
In connection with a sale, merger, reorganization, or other transfer of Atlas’s business (including under bankruptcy proceedings).
To meet our contractual obligations where a vendor or third party is processing PII on our behalf. This is described further in the section below.
3.2 Data Processors and Disclosure of Your PII
Atlas may use the services of third parties. Those services include (but are not limited to):
Customer relationship management and data analytics applications.
Marketing automation applications.
Various other applications for which Atlas controls data input.
These third parties do not access your PII unless it is required as part of a contractual support obligation. Our third-party service providers are responsible for their own privacy policies and procedures, and Atlas has agreements in place by which they agree to maintain the confidentiality of PII and process PII only in accordance with Atlas’s instructions.
3.3 How We Use Anonymous Data
Anonymous data is used to improve your experience with our Site and Services. Atlas strives to provide the most compelling content at the right time during your visit with us. Anonymous data may also be used to track the effectiveness of our marketing.
3.4 How We Use Your PII
Atlas does not sell or rent your PII to third parties. However, we may sell, transfer, or otherwise share some or all of our assets in connection with the sale, merger, reorganization, or other transfer of Atlas’s business (including under bankruptcy proceedings).
3.4.1 To Stay in Touch and Keep You Informed
By opting into communications with Atlas or otherwise sharing your PII with us, we will keep you up-to-date on Services, industry trends, new blog posts, products, events, and company news that match the interests you’ve expressed. See more details in Section 5: “Communications.”
3.4.2 To Establish Our Relationship with You
We use PII in order to establish relationships. In addition, your PII is used to fulfill your support or other requests, communicate with you, conduct research, and personalize the content and options provided to you.
3.4.3 Video, Photos, Audio, and Streaming of Events
Atlas holds or participates in live events within various public spaces. By attending an event, you acknowledge and agree that Atlas and its service providers may record or live stream video, photos, and audio, post such media to its social channels or website, display feeds on monitors, and use such recordings for any lawful purpose in the ordinary course of Atlas’s business. Attendees, exhibitors, sponsors, news organizations, and other businesses which are outside the control of Atlas may also record or stream their own video, take pictures, or record audio of activities at these events.
3.4.4 Where Required by Law
Atlas may disclose PII when required by a subpoena, court order, search warrant, other legal process, requests by law enforcement agencies, or applicable law. Moreover, we may disclose PII to the extent necessary to maintain the security of our Site and systems, resolve disputes, or to investigate possible misconduct.3.4.5 Employment Application Data
Data collected during the employment application process may be used for candidate evaluation for those seeking careers at Atlas Technica.
3.5 Third-Party Services
4. INTERNET ADVERTISING
Atlas does not deliver third-party online advertisements on our websites. Atlas does not provide PII we have collected about you or relating to your usage of the Site to advertising website operators or network advertisers.
When PII is collected, the reason is typically apparent or we inform the individual at the point of collection or upon our first communication of the purpose for the collection or usage and where appropriate, allow the individual to opt in by providing the requested PII to Atlas. By opting in or otherwise sharing your PII with Atlas, we will keep you up-to-date through email communications on Services, industry trends, new blog posts, products, events, and company news that match the interests you’ve expressed. By providing your PII, you are agreeing that you have permission to use the email address(es) provided and that they have been obtained in a manner compliant with applicable anti-spam laws, including the U.S. CAN-SPAM Act.
Atlas provides individuals who elect to receive email communications the ability to opt out of those communications at a later time by using the unsubscribe function within an email received or see Section 8: “CONTACT INFORMATION” to submit a removal request. We will respond to submitted requests within fifteen (15) business days. You may still receive separate administrative and contractual communications regarding your relationship with Atlas.
Our Site and marketing automation application stores cookies on your computer or device. These cookies are used to collect information about how you interact with our Site and allow us to remember you. We use this information in order to improve and customize your browsing experience and for analytics and metrics about our visitors both on this Site and other media. Should you log into our Site, we will record your user ID in a cookie file on your computer or device. Cookies do not give us access to your PII.
Information collected by cookies may include:
Activity on our Site, such as the web pages you visit and the links you click.
Your browser type and/or operating system.
Your manner of connecting to the Site (including the type of computer or device you are using).
Your internet protocol (IP) address (not associated with a particular individual).
Data relating to malfunctions or problems occurring when you use the Site.
Data that helps us analyze traffic patterns and usage on the Site as well as to provide you with a better experience by showing you content relevant to your interests, improving content, and making the Site easier to use.
We use Google Analytics, which includes cookies to collect information that helps Atlas manage the Site. The information generated by the cookies includes your IP address and will be transmitted to and stored by Google on its servers. Google will use this information for the purpose of evaluating your use of our Site, creating reports on Site activity, and providing other services relating to internet usage. Google may also pass this information on to third parties when required to do so by judicial or administrative process or otherwise to the extent required by law, or when such third parties process the information on Google’s behalf. By using our Site, you consent to Google processing data about your visit for the purposes set out above.
If you so choose, you can opt out of Google cookies by turning them off within the preferences settings in your browser, or by downloading and installing the Google Analytics Opt-Out Browser Add-On from https://tools.google.com/dlpage/gaoptout.
In compliance with California AB 370, Section 22575, Atlas has a responsibility to inform you that Atlas Websites do not take any specific automated action in response to browser “Do Not Track” signals or other similar mechanisms (collectively, “DNT Signals”). As specified above, there are certain actions that Visitors can take to restrict or eliminate the use of tracking technologies within the ECI Websites, however no actions are taken automatically in response to DNT Signals.
6.2 Other Technologies
Atlas may use standard Internet technology, such as web beacons (also called “clear GIFs” or “pixel tags”), locally stored objects (often referred to as “flash cookies”), and other similar technologies, to deliver or communicate with cookies and track usage on the Site. Atlas may also include web beacons in email messages or newsletters to determine whether messages have been opened and acted upon. The information Atlas obtains enables the customization of Services and measures the effectiveness of the Site and marketing.
6.3 Information Used by Third-Party Websites and Services
7. DATA SECURITY
7.1 Security Safeguards
Atlas will protect PII with reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use, or modification. Atlas uses the following industry-standard administrative, physical, and technical safeguards to protect PII collected from our Site:
Providing assurances of the integrity and confidentiality of PII.
Protecting against any reasonably anticipated threats or hazards to the security or integrity of PII, and unauthorized uses or disclosures of PII.
Maintaining compliance with the legal framework of requirements for the privacy and security of PII.
These methodologies, unfortunately, cannot 100% guarantee that internet transmissions will be protected, secured, or not otherwise intercepted.
7.2 Breach Notification
Atlas will notify you in the event we experience a data breach involving your PII without undue delay.
8. CONTACT INFORMATION
Contact Us to request changes to your PII, be removed from our contact list, ask questions, report a privacy concern, or request the information in writing at:
Atlas Technica LLC
Atlas Technica UK LTD
9. AMENDMENTS TO THIS POLICY
We may update this Policy from time to time. If we modify our Policy, we will post the revised version here with an updated revision date. You agree to visit these pages periodically to be aware of and review any such revisions. If we make material changes to our Policy, we may also notify you by other means prior to the changes taking effect, such as by posting a notice on our Site or sending you a communication. By continuing to use our Site and Services after such revisions are in effect, you accept and agree to the revisions and to abide by them.
10. YOUR CALIFORNIA PRIVACY RIGHTS
Categories of Information We Collect
The information we collect is found in section 2 of this document.
Additionally, Atlas Technica may collect Sensitive Personal Information, including government-issued identifying numbers, e.gh. driver’s license, passport, or social security number. Such information may be collected by Atlas Technica during the recruitment and hiring process. This information is collected for the purpose of employment processing and legal compliance during the recruitment and employment processes.
We may also collect information related to your vaccine status for the purpose of compliance with local and national regulatory compliance.
Purpose of Collected Information
Information on how we use collected data can be found in section three of this document.Categories of Sources From which Personal Information is Collected
How Atlas Technica squires personal information is provided in Section 2.1.2 of this document.
Categories of Third Parties with Whom the Data has been Shared
Personal data may be shared with service providers such as recruitment providers, HRSI programs, or other services used to provide vital employment services. All third-party companies have affirmed their compliance with the CCPA.
Your Rights – California Residence
The California Consumer Privacy Act of 2018 (CCPA) is in effect as of January 1, 2020. The Act grants “consumers” (any California resident regardless of whether there is a customer or any other relationship with the covered business) new rights respecting their personal information:
The right to request disclosure of Atlas’s data collection and sales practices in connection with the requesting consumer, including the categories of personal information we have collected, the source of information, the use of the information, and if the information was disclosed or sold to third parties, the categories of personal information disclosed or sold to third parties and the categories of third parties to whom such information was disclosed or sold;·
The right to request a copy of the specific personal information collected about you during the 12 months before the request (together with right #1, a “personal information request”);·
The right to rectify (correct, modify, or update) any personal data you have provided to Atlas Technica.·
The right to have such information deleted (with exceptions);·
The right to request that your personal information not be sold to third parties, if applicable; and [Atlas does not sell personal information to third parties]·
The right not to be discriminated against because they exercised any of the new rights.
Information can be Provided Upon Request
Information may be provided for the exercise of these rights upon request:By Email to firstname.lastname@example.org
11. GENERAL DATA PROTECTION REGULATION (GDPR) / UK DATA PROTECTION ACT
: Viktor Tadijanovic PeopleOps@atlastechnica.com
Data protection officer
: Ricardo Estevez PeopleOps@atlastechnica.com
As part of any recruitment process, Atlas Technica collects and processes personal data relating to job applicants. Atlas Technica is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
What information does Atlas Technica collect?
Atlas Technica collects a range of information about you.
your name, address, and contact details, including email address and telephone number;·
details of your qualifications, skills, experience, and employment history;·
information about your current level of remuneration, including benefit entitlements;
whether or not you have a disability for which Atlas Technica needs to make reasonable adjustments during the recruitment process;·
information about your entitlement to work in the UK; and·
equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health, and religion or belief.
Atlas Technica collects this information in a variety of ways. For example, data might be contained in application forms, CVs, or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment, including online tests, behavioral assessments, screening interviews, and hypothetical interviews scenarios.
Atlas Technica will also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers, and information from criminal records checks, recruiters, and recruitment agencies. Atlas Technica will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.
Data will be stored in a range of different places, including on your application record, in HR management systems, and on other IT systems, including email.
Why does Atlas Technica process personal data?
Atlas Technica needs to process data to take steps at your request prior to entering into a contract with you. It also needs to process your data to enter into a contract with you.
In some cases, Atlas Technica needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts.
Atlas Technica has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows Atlas Technica to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. Atlas Technica may also need to process data from job applicants to respond to and defend against legal claims.
Where Atlas Technica relies on legitimate interests as a reason for processing data, it has considered whether or not those interests are overridden by the rights and freedoms of employees or workers and has concluded that they are not.
Atlas Technica processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.
Where Atlas Technica processes other special categories of data, such as information about ethnic origin, sexual orientation, health, religion or belief, age, gender or marital status, this is done for the purposes of equal opportunities monitoring with the explicit consent of job applicants, which can be withdrawn at any time.
For some roles, Atlas Technica is obliged to seek information about criminal convictions and offenses. Where Atlas Technica seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.
Atlas Technica will not use your data for any purpose other than the recruitment exercise for which you have applied.
Who has access to data?
Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, operations team, interviewers involved in the recruitment process, managers in the business area with a vacancy, and IT staff if access to the data is necessary for the performance of their roles.
All information processed by us or our service providers may be transferred, processed, or stored anywhere in the world, including in countries that may have data protection laws that are different from the laws where you live. Your information may be accessible to the courts, law enforcement, and national security authorities of the United States. We endeavor to safeguard your information consistent with the requirements of applicable laws.
Atlas Technica will not share your data with third parties unless your application for employment is successful and it makes you an offer of employment. Atlas Technica may then share your data with former employers to obtain references and employment background check providers to obtain necessary background checks, and the Disclosure and Barring Service to obtain necessary criminal records checks.
How does Atlas Technica protect data?
Atlas Technica takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. We protect access to our systems using SSO to our Identity system. It requires security measures, including MFA. Employees’ logins are immediately disabled upon termination.
For how long does Atlas Technica keep data?
If your application for employment is unsuccessful, Atlas Technica will hold your data on file for twelve months after the end of the relevant recruitment process. If you agree to allow Atlas Technica to keep your personal data on file, Atlas Technica will hold your data on file for a further twelve months for consideration for future employment opportunities. At the end of that period or once you withdraw your consent, your data is deleted or destroyed.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.Your Rights
As a data subject, you have a number of rights. You can:
· access and obtain a copy of your data on request;
· require Atlas Technica to change incorrect or incomplete data;
· require Atlas Technica to delete or stop processing your data, for example, where the data is no longer necessary for the purposes of the processing;
· object to the processing of your data where Atlas Technica is relying on its legitimate interests as the legal ground for processing; and
· ask Atlas Technica to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests · · · override Atlas Technica's legitimate grounds for processing data.
If you would like to exercise any of these rights, please get in touch with Dzmitry Razalyeu at PeopleOps@atlastechnica.com
If you believe that Atlas Technica has not complied with your data protection rights, you can complain to the Information Commissioner.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to Atlas Technica during the recruitment process. However, if you do not provide the information, Atlas Technica may not be able to process your application properly or at all.
You are under no obligation to provide information for equal opportunities monitoring purposes, and there are no consequences for your application if you choose not to provide such information.
Recruitment processes are not based solely on automated decision-making.